Organise your work with workspaces
Keep each project's context clean with separate workspaces
A single giant pile of documents makes answers vague — the model has to guess which of fifty papers you mean. AnythingLLM solves this with workspaces: each workspace containerises its own documents into a separate thread, so the context for one project never bleeds into another. A workspace for your thesis chapter, another for a side project, another for course reading — each answers only from its own files. This is the organising idea that makes the tool scale past a handful of PDFs.
- 1 Create two more workspaces for two genuinely different parts of your work — e.g.
thesis-methodsandjournal-club. - 2 Load the relevant documents into each, keeping them separate. A paper that belongs to both can be uploaded to both — workspaces are independent.
- 3 Ask the same question in both, e.g.
What is the most common statistical method used here?— the answers differ because each workspace sees only its own documents. - 4 Use threads within a workspace. Inside one workspace, start a 'New Thread' for a distinct line of questioning so a long conversation does not muddy a fresh one — the documents stay shared across threads.
- 5 Glance at the sidebar: workspaces are your top-level folders, threads are conversations inside them. That two-level structure is how you keep many projects tidy in one app.
You have at least three workspaces, each scoped to its own documents, and you saw the same question produce workspace-specific answers.
Design a workspace layout for your whole research life
A little structure up front saves hours later. The goal is a deliberate map of which workspace holds what, so you always know where to ask.
Sketch and create a small set of workspaces that covers your current projects, load the right documents into each, and write a one-line rule for what goes where.
- 1 List your current active projects or reading streams (aim for 3–5).
- 2 Create one workspace per stream and give each a clear, specific name.
- 3 Load each workspace with only the documents that belong to it.
- 4 Write a one-line rule per workspace describing what belongs in it, so future uploads land in the right place.
Three to five named workspaces, each with its documents loaded, plus a one-line 'what goes here' rule for each.