Choose tools

Books matched to this capability.

5books in this track

L01 · User

Who is affectedOnly you
T16-L01

Pick the Right Tool for One Task by Trying It

Choose a tool for one task of your own: write the must-haves, knock out candidates on paper, then try one challenger against the way you do it today on the same input. Compare finished results, including repair time, cost, data handling and how you get your work out.

Outcome: A one-page choice note for a task from your own week: must-haves, the candidates you knocked out and why, a trial of one challenger against your current method on the same input, and a one-sentence decision; it passes when a colleague could repeat your trial from the note and would reach the same choice.

User13 minLast edited: Sep 23, 2026

L02 · Power user

Who is affectedYour team sees a bad document or a wrong figure
T16-L02

Choose Tools Your Team Can Use, and Afford

Choose an AI tool for a team of three to eight and know what it will cost in a busy month, not just a quiet one. Read an allowance, estimate one task from the vendor's prices, pick seats or pay-per-use, set a cap and an alert, and test that colleagues can actually pick up each other's work.

Outcome: A one-page tool decision for the team: the workload, a monthly cost estimate for a normal and a busy month from the vendor's dated prices, the cap and alert that are actually set, a named admin and deputy, and the trial result; it passes when a colleague can recompute the estimate from the page and the vendor's price page.

Power user16 minLast edited: Sep 23, 2026

L03 · Builder

Who is affectedColleagues depend on something you built
T16-L03

Test a Tool on Your Own Work Before Your Team Depends on It

Before colleagues rely on an AI tool's output, test it on 15 to 20 past cases whose right answers you already know. Write the scoring rule first, count first-pass results, repairs and critical failures, and leave a decision with a routing rule, a fallback and a case pack a colleague can rerun.

Outcome: An evaluation pack for one tool and one recurring job: the workload card, a case pack of at least 15 cases with known answers, the scoring rule, the results, and a one-page decision with a routing rule, a fallback and re-test triggers; it passes when a colleague reruns two cases and the fallback from the pack alone and reaches the same scores.

Builder17 minLast edited: Sep 23, 2026

L04 · Integrator

Who is affectedCompany or lab systems and real data are in the loop
T16-L04

Replace a Tool Without Losing Your Work

Move a team from one AI tool to another without losing work, access rules or a way back: list everything the old tool holds, decide what moves, what is rebuilt, archived or dropped, re-test the real jobs in the new tool, revoke every old key, and switch in stages with a rollback you have tried.

Outcome: A migration record for one team (inventory with a decision per item, re-test results in the new tool, cutover plan with rollback trigger, list of revoked keys and closed accounts, sign-offs); it passes when a pilot user completes the team's three most important jobs in the new tool without the old one, the rollback was tried on copies, and every credential the old tool used is accounted for.

Integrator17 minLast edited: Sep 23, 2026

L05 · Operator

Who is affectedWork stops when it breaks, and it must survive you leaving
T16-L05

Keep Your Toolset Useful

Run your organisation's AI tools as one set: a register with admins, contracts, data terms and renewal dates, a quarterly review of use, cost and terms from the admin consoles, a routine for price, terms and model changes, deliberate consolidation and retirement, and a handover so the set survives you.

Outcome: A toolset folder (register, last quarterly review, change routine, one completed retirement record, handover checklist), which passes when every tool has two named admins and organisation billing, every contract with personal data has a data processing agreement on file, one tool has been retired with a deletion confirmation, and a colleague answers three auditor questions from the folder in 15 minutes.

Operator17 minLast edited: Sep 23, 2026